Quickly Create Custom QR Codes in Sortly: A Step-by-Step Guide

Updated at: 24/06/2025

Need a quick and easy way to create custom QR codes for your Sortly inventory? This step-by-step guide shows you exactly how. We'll walk you through the process, from generating your unique code to customizing its appearance, ensuring your QR codes are both functional and visually appealing. Learn how to streamline your inventory management and boost efficiency with personalized QR codes in minutes. Let's get started!

Step-by-Step Instructions

  1. Select Item

    • Locate the item(s) in Sortly you want to add QR codes to.
    • Select the item and click the three dots menu. Choose "Create Label"
    Select the item and click the three dots menu. Choose "Create Label" Select the item and click the three dots menu. Choose "Create Label"
    Select Item

  2. Choose Label Type and Paper Size

    • Select "QR Label" as the label type.
    • Choose your desired paper size (US Letter, A4, or Label Printer). Label printer offers a single, pre-set size; other options offer multiple sizes.
    Choose your desired paper size (US Letter, A4, or Label Printer). Label printer offers a single, pre-set size; other options offer multiple sizes. Choose your desired paper size (US Letter, A4, or Label Printer). Label printer offers a single, pre-set size; other options offer multiple sizes.
    Choose Label Type and Paper Size

  3. Customize Label Content

    • Toggle "Include additional item details" to add custom fields (expiration dates, etc.). Toggle "Include item photo" to add an image. Upload your company logo if desired. Add any custom notes in the "Additional Note" field.
    Customize your label: Toggle "Include additional item details" to add custom fields (expiration dates, etc.). Toggle "Include item photo" to add an image. Upload your company logo if desired. Add any custom notes in the "Additional Note" field.
    Customize Label Content

  4. Generate PDF

    • Proceed to the second step, where you'll generate the PDF.
    • Choose "Custom" for single labels, "One per item" for multiple selected items, or "As per item quantity" to generate labels matching item stock.
    • Toggle "Label Start Position" to avoid wasted labels if you've already used some of a sheet. Toggle "Include Printing Instructions" if needed. Toggle "Send a copy to your email" to receive a copy.
    Optional: Toggle "Label Start Position" to avoid wasted labels if you've already used some of a sheet. Toggle "Include Printing Instructions" if needed. Toggle "Send a copy to your email" to receive a copy. Optional: Toggle "Label Start Position" to avoid wasted labels if you've already used some of a sheet. Toggle "Include Printing Instructions" if needed. Toggle "Send a copy to your email" to receive a copy. Optional: Toggle "Label Start Position" to avoid wasted labels if you've already used some of a sheet. Toggle "Include Printing Instructions" if needed. Toggle "Send a copy to your email" to receive a copy.
    Generate PDF

  5. Create and Print Labels

    • Click "Create Label" to generate and download your PDF. Print the labels using your chosen printer.
    Click "Create Label" to generate and download your PDF. Print the labels using your chosen printer.
    Create and Print Labels
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Tips

  • QR codes offer more customization options than barcodes.
  • A label printer is recommended for optimal results, but standard printers also work.
  • Utilize the "Label Start Position" option to reduce label waste.
  • Consider adding extra item details like expiration dates or custom fields for more informative labels.

Common Mistakes to Avoid

1. Using the wrong QR code type

Reason: Choosing an inappropriate QR code type (e.g., using a URL code when you need a contact code) will lead to the QR code not functioning correctly or providing the wrong information.
Solution: Carefully select the correct QR code type that matches the data you want to encode.

2. Ignoring error correction levels

Reason: Not setting a sufficient error correction level makes the code vulnerable to damage or misreading, leading to scan failures.
Solution: Choose a higher error correction level (like 'H' or 'Q') to ensure reliable scanning even with partially damaged QR codes.

FAQs

Can I customize the design of my Sortly QR codes?
Yes! Sortly allows you to customize the color and add a logo to your QR codes, making them visually consistent with your brand.
What types of information can I link to my Sortly QR codes?
You can link your QR codes to specific items or groups of items within your Sortly inventory. This allows for quick access to detailed information.
What if I need to change the information linked to an existing QR code?
You can update the linked information in Sortly. The QR code will then reflect the new information. You may need to reprint or update any physical labels using the new code.