How to Record Microsoft Teams Meetings: A Step-by-Step Guide

Updated at: 16/06/2025

Missed a key point in your Microsoft Teams meeting? Don't worry! This step-by-step guide shows you exactly how to record your Teams meetings, whether you're the organizer or a participant. Learn how to easily capture important discussions, presentations, and collaborative work for later review. We'll cover different recording options and troubleshooting tips, ensuring you never miss a beat again. Let's get started!

Step-by-Step Instructions

  1. Prepare for Recording

    • Inform participants that the meeting will be recorded.
    Inform participants that the meeting will be recorded.
    Prepare for Recording

  2. Start Recording

    • Click the three dots in the menu bar (More actions).
    • Select "Start recording" from the bottom of the menu.
    Select "Start recording" from the bottom of the menu. Select "Start recording" from the bottom of the menu.
    Start Recording

  3. Monitor Recording

    • A red recorder icon and purple bar will appear, indicating the recording is active.
    A red recorder icon and purple bar will appear, indicating the recording is active.
    Monitor Recording

  4. Stop Recording

    • To stop recording, click the three dots again and select "Stop recording".
    • Confirm that you want to stop recording.
    Confirm that you want to stop recording. Confirm that you want to stop recording.
    Stop Recording

  5. Locate Recording

    • The recording will be saved, and a link will be available in the meeting chat history.
    • Find the recording in the team channel where the meeting was held and in the 'Files' tab.
    Find the recording in the team channel where the meeting was held and in the 'Files' tab. Find the recording in the team channel where the meeting was held and in the 'Files' tab.
    Locate Recording
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Tips

  • Always get consent from all participants before recording.
  • Recording might not be appropriate for all meetings (e.g., HR meetings).
  • The recording might take a few minutes to process, especially for longer meetings.
  • Rename the recording for easier identification.
  • You can share a direct link to the recording using the three dots menu.

Common Mistakes to Avoid

1. Forgetting to Start Recording

Reason: Many users forget to initiate the recording feature before the meeting begins, resulting in the loss of valuable meeting content.
Solution: Always remember to click the 'Start recording' button before the meeting starts or as soon as possible.

2. Incorrect Recording Permissions

Reason: If the user doesn't have the necessary permissions or the organizer hasn't enabled recording, the meeting won't be recorded.
Solution: Ensure you have the correct permissions and that the meeting organizer has allowed recording.

3. Poor Audio/Video Quality

Reason: Issues with internet connectivity, microphone/camera settings, or background noise can lead to a poorly recorded meeting.
Solution: Test your audio and video beforehand, ensure a stable internet connection, and minimize background noise.

FAQs

Can I record a Microsoft Teams meeting without the organizer's permission?
No, generally you need the organizer's permission or be designated as a recorder by the organizer to record a Teams meeting. If the organizer enables recording, participants can usually start or stop the recording.
Where are my recorded Microsoft Teams meetings saved?
Recorded meetings are typically saved to the cloud (OneDrive or SharePoint, depending on your organization's settings). You'll receive a link to access the recording in the chat after the meeting concludes.
What file formats are Microsoft Teams meeting recordings saved in?
Microsoft Teams typically saves recordings in MP4 video format, which is widely compatible. A transcript (.txt) might also be generated, depending on your settings.