How to Use Two-Factor Authentication (2FA) on Your Mac with the Passwords App

Updated at: 17/06/2025

Boost your Mac's security with two-factor authentication (2FA)! This guide shows you how to effortlessly leverage the built-in Passwords app for enhanced protection. Forget juggling multiple codes – we'll walk you through setting up and using 2FA seamlessly, adding an extra layer of security against unauthorized access to your Apple ID and online accounts. Let's get started and safeguard your valuable data.

Step-by-Step Instructions

  1. Prepare your Mac

    • Install macOS Sequoia or a later update on your Mac.
    Install macOS Sequoia or a later update on your Mac.
    Prepare your Mac

  2. Access the Passwords App

    • Open the Passwords app on your Mac.
    Open the Passwords app on your Mac.
    Access the Passwords App

  3. Initiate 2FA Setup

    • Click the '+' button to add a new 2FA code.
    • Google). You'll get a setup key or QR code.
    Set up 2FA with your chosen account (example: Google). You'll get a setup key or QR code. Set up 2FA with your chosen account (example: Google). You'll get a setup key or QR code.
    Initiate 2FA Setup

  4. Add 2FA Code (Key Method)

    • If using a key, copy it (Command + C).
    • Paste the key (Command + V) into the Passwords app and click 'Setup Key'.
    Paste the key (Command + V) into the Passwords app and click 'Setup Key'. Paste the key (Command + V) into the Passwords app and click 'Setup Key'.
    Add 2FA Code (Key Method)

  5. Add Account Details (If Necessary)

    • If your account isn't already saved, click the '+' button next to the search box, enter your login details, and click 'Save'.
    If your account isn't already saved, click the '+' button next to the search box, enter your login details, and click 'Save'.
    Add Account Details (If Necessary)

  6. Complete 2FA Setup

    • Find your account in the Passwords app and click 'Add verification code'.
    • Enter the verification code from your account setup into the Passwords app.
    • Verify the code to complete the setup.
    Verify the code to complete the setup. Verify the code to complete the setup. Verify the code to complete the setup.
    Complete 2FA Setup
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Tips

  • Using a QR code is generally faster and easier than manually entering a key.
  • The setup syncs automatically with your iPhone if signed in with the same Apple ID.
  • After setup, the Passwords app automatically verifies your 2FA and logs you in quickly using Touch ID or Face ID.

Common Mistakes to Avoid

1. Ignoring 2FA Prompts

Reason: Dismissing the 2FA verification request from the Passwords app, believing it's unnecessary or spam.
Solution: Always acknowledge and complete the 2FA prompt to ensure secure account access.

2. Using Weak or Reused Codes

Reason: Entering an easily guessable verification code or reusing a previously used code from a different device or session.
Solution: Use a unique, newly generated 2FA code for each login attempt.

FAQs

What is two-factor authentication (2FA), and why should I use it?
Two-factor authentication adds an extra layer of security to your accounts. It requires not only your password but also a second verification method, like a code from your phone, making it much harder for someone to access your data even if they know your password.
What if I lose my phone or the device used for 2FA verification?
Losing your 2FA device can be problematic. Apple provides recovery options. You'll likely need to verify your identity through other methods provided by Apple, such as answering security questions or using a recovery key. Consult Apple's support website for detailed instructions specific to your situation.
Does using the Passwords app for 2FA work with all my online accounts?
No, the Passwords app primarily manages passwords and 2FA codes *generated within* the app for services that support that method. It doesn't directly manage 2FA for *all* online services. Some websites and apps might use different 2FA methods (like authenticator apps or SMS codes).