Automate Your Jira Reports with JQL Filters and Subscriptions

Updated at: 08/06/2025

Drowning in Jira reports? Reclaim your time! This article shows you how to automate your Jira reporting process using the power of JQL filters and email subscriptions. Learn to create custom reports tailored to your needs, delivered directly to your inbox, eliminating manual report generation and freeing you to focus on what truly matters. Discover the efficiency and simplicity of automated Jira reporting today.

Step-by-Step Instructions

  1. Create a JQL Filter

    • Open Jira and navigate to 'View all filters'.
    • Click on 'Create filter'.
    • `project = <Project Key> AND Sprint in openSprints AND updated <12 hours`
    • Select your project and update the filter.
    Select your project and update the filter. Select your project and update the filter. Select your project and update the filter. Select your project and update the filter.
    Create a JQL Filter
    • Add `AND Sprint in openSprints` to your JQL to filter for issues in the current sprint.
    • Save the filter (e.g., 'Daily Report').
    Save the filter (e.g., 'Daily Report'). Save the filter (e.g., 'Daily Report').
    Create a JQL Filter

  2. Configure Email Subscription

    • Add a subscription to the filter.
    • Work with your Jira administrator to create a group and add recipients to receive the automated reports via email.
    • Configure the subscription schedule (e.g., daily at 9 PM, Monday-Friday).
    • Set the subscription to only send emails if issues were found and updated.
    Set the subscription to only send emails if issues were found and updated. Set the subscription to only send emails if issues were found and updated. Set the subscription to only send emails if issues were found and updated. Set the subscription to only send emails if issues were found and updated.
    Configure Email Subscription

  3. Test the Automated Report

    • Test the subscription.
    Test the subscription.
    Test the Automated Report
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Tips

  • Customize the JQL to include the fields you want in your report.
  • Share the created Confluence document with your team for easy access to the process.

Common Mistakes to Avoid

1. Overly Complex JQL Filters

Reason: Using excessively complicated JQL filters can lead to inaccurate or incomplete reports, making them difficult to understand and interpret.
Solution: Simplify your JQL filters by breaking them down into smaller, more manageable parts and testing each component individually.

2. Incorrect Subscription Settings

Reason: Improperly configured email subscriptions can result in missed reports, irrelevant data being sent, or reports being delivered to the wrong individuals.
Solution: Carefully review your subscription settings, ensuring the correct recipients, report frequency, and filter criteria are selected.

3. Ignoring Report Validation

Reason: Failing to review and validate your generated reports leads to reliance on potentially flawed data, which can have negative consequences on decision-making.
Solution: Regularly check your generated reports for accuracy and completeness by comparing the data against known information or alternative data sources.

FAQs

What is JQL, and why is it important for automating Jira reports?
JQL (Jira Query Language) is a powerful search language used within Jira to filter and retrieve specific issues. Mastering JQL allows you to create highly targeted reports, automating the process of finding the exact data you need without manual sorting and filtering.
How often can I schedule my automated Jira reports?
The frequency of your automated reports depends on your Jira setup and subscription type. Many users schedule daily or weekly reports, but you can often configure them for any interval, from hourly updates to less frequent summaries.
What if I don't have access to email subscriptions within Jira? Can I still automate my reports?
While email subscriptions provide convenient automated delivery, other options exist depending on your Jira instance. You might be able to export reports to CSV automatically using scripts or integrations with other tools, or leverage Jira's built-in dashboard features to view data automatically updated on a set schedule.