Organize Your Apple Notes with Tags in iOS 15: A Step-by-Step Guide

Updated at: 29/06/2025

Drowning in a sea of Apple Notes? iOS 15's tagging feature is your life raft! This step-by-step guide shows you how to effortlessly organize your notes using tags, making finding information a breeze. Learn how to create, assign, and filter notes by tag, transforming your chaotic note collection into a highly efficient system. Say goodbye to endless scrolling and hello to organized productivity!

Step-by-Step Instructions

  1. Open Notes and Create a Note

    • Open the Notes app on your iPhone or iPad running iOS 15 or iPadOS 15.
    • Open an existing or new note.
    Open an existing or new note. Open an existing or new note.
    Open Notes and Create a Note

  2. Add Tags to a Note

    • Create a new tag by typing '#' followed by your text (e.g., #360reader). Add a space after typing your tag to complete it.
    • The tag will turn into yellow text and can be placed anywhere in the note.
    • Use multiple tags in notes as needed.
    Use multiple tags in notes as needed. Use multiple tags in notes as needed. Use multiple tags in notes as needed.
    Add Tags to a Note

  3. View and Manage Tags

    • View your tags in the tag section at the bottom of the screen (or left sidebar in macOS Monterey).
    • To change the view, tap the three-dot icon in the top right corner to switch to gallery view, select notes, or reverse the sorting order.
    To change the view, tap the three-dot icon in the top right corner to switch to gallery view, select notes, or reverse the sorting order. To change the view, tap the three-dot icon in the top right corner to switch to gallery view, select notes, or reverse the sorting order.
    View and Manage Tags

  4. Advanced Tag Management

    • Create a smart folder organized by the tags you select.
    • If you create a new note from within a specific tag, it will automatically include that tag.
    If you create a new note from within a specific tag, it will automatically include that tag. If you create a new note from within a specific tag, it will automatically include that tag.
    Advanced Tag Management
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Tips

  • Subscribe to the YouTube channel and hit the bell icon for updates.
  • Stacks are supported in iOS 14.5 and later, and macOS 11.3 and later.

Common Mistakes to Avoid

1. Overusing Tags

Reason: Applying too many tags to a single note makes it difficult to search and filter effectively, defeating the purpose of organization.
Solution: Develop a consistent, concise tagging system with a limited number of tags per note.

2. Inconsistent Tagging

Reason: Using slightly different versions of the same tag (e.g., "Work Project" vs. "Work project") creates duplicates and hinders efficient searching.
Solution: Establish a standardized spelling and capitalization for all your tags.

3. Ignoring Tagging Altogether

Reason: Not using tags at all means you lose the benefit of quick filtering and searching, making it harder to find specific notes when needed.
Solution: Start small by tagging notes with only one or two relevant tags, gradually increasing as you become more comfortable.

FAQs

Can I use tags on older notes?
Yes! You can add tags to notes created before you started using the tagging feature. Just open the note and add tags from the tag menu.
How many tags can I add to a single note?
You can add as many tags as you need to a single note. This allows for detailed organization and cross-referencing.
What happens if I delete a tag?
Deleting a tag will remove it from all notes it's assigned to. You'll be prompted to confirm this action before it's completed.