Sync Asana Tasks with Toggle Track: The Ultimate Automation Guide

Updated at: 07/07/2025

Juggling Asana tasks and Toggle Track time tracking? Stop the manual entry madness! This ultimate guide reveals how to seamlessly sync your Asana tasks with Toggle Track, automating time tracking and boosting your productivity. Learn how to eliminate double entry, improve accuracy, and gain valuable insights into your project timelines with simple, step-by-step instructions and helpful tips. Let's automate your workflow!

Step-by-Step Instructions

  1. Create Workflow in P Connect

    • Create a new workflow in P Connect and name it (e.g., 'Sync Asana Task with Toggle Track Tasks'). Save it in an appropriate folder.
    Create a new workflow in P Connect and name it (e.g., 'Sync Asana Task with Toggle Track Tasks'). Save it in an appropriate folder.
    Create Workflow in P Connect

  2. Connect Applications to P Connect

    • Click 'Connect' in P Connect and then 'Connect with Asana'. Authorize the connection.
    • Click 'Connect' in P Connect, provide your Toggle Track credentials, select 'Version 4 for actions', and authorize the connection.
    Connect Toggle Track to P Connect: Click 'Connect' in P Connect, provide your Toggle Track credentials, select 'Version 4 for actions', and authorize the connection. Connect Toggle Track to P Connect: Click 'Connect' in P Connect, provide your Toggle Track credentials, select 'Version 4 for actions', and authorize the connection.
    Connect Applications to P Connect

  3. Configure the Trigger (Asana)

    • Choose Asana as the trigger application and 'New task in project' as the trigger event. Select the Asana project you want to sync.
    Set up the trigger: Choose Asana as the trigger application and 'New task in project' as the trigger event. Select the Asana project you want to sync.
    Configure the Trigger (Asana)

  4. Configure the Action (Toggle Track)

    • Choose Toggle Track as the action application and 'Create a new task' as the action event. Connect your Asana and Toggle Track accounts to P Connect.
    Set up the action: Choose Toggle Track as the action application and 'Create a new task' as the action event. Connect your Asana and Toggle Track accounts to P Connect.
    Configure the Action (Toggle Track)

  5. Map Asana and Toggle Track Fields

    • In the P Connect workflow, map the Asana task details (name, project, etc.) to the corresponding fields in Toggle Track. Use the mapping feature to dynamically transfer data rather than manually inputting static information.
    Map the fields: In the P Connect workflow, map the Asana task details (name, project, etc.) to the corresponding fields in Toggle Track. Use the mapping feature to dynamically transfer data rather than manually inputting static information.
    Map Asana and Toggle Track Fields

  6. Test the Automation

    • Click 'Save and send test request' in P Connect. Create a test task in Asana to verify that the task is automatically created in Toggle Track.
    Test the workflow: Click 'Save and send test request' in P Connect. Create a test task in Asana to verify that the task is automatically created in Toggle Track.
    Test the Automation
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Tips

  • Use the mapping feature in P Connect to dynamically transfer data from Asana to Toggle Track. This prevents static information that doesn't update with new tasks.
  • Test your workflow thoroughly after setup to ensure accurate data synchronization.

Common Mistakes to Avoid

1. Incorrect API Key Setup

Reason: Using an incorrect or expired Asana API key will prevent the integration from connecting properly.
Solution: Double-check your Asana API key for accuracy and ensure it has the necessary permissions.

2. Mismatched Project or Task IDs

Reason: If the Asana project or task IDs used in the integration settings don't match the actual IDs in Asana, the sync won't work.
Solution: Verify that the project and task IDs in your Toggle Track settings exactly match those in Asana.

FAQs

What integrations are needed to sync Asana and Toggle Track?
While there isn't a direct integration, you can achieve synchronization using third-party automation tools like Zapier or IFTTT. These tools act as bridges, connecting Asana's task creation/updates to Toggle Track's time entry creation. You'll need accounts with both Asana, Toggle Track, and your chosen automation service.
Can I automate time tracking for *all* my Asana tasks, or do I need to select specific projects/tasks?
Most automation solutions allow you to choose which Asana projects or tasks to sync with Toggle Track. You can set up the automation to trigger only when specific criteria are met (e.g., task assignment, status changes). This lets you customize the automation to your needs and avoids unnecessary time entries.